Job Details

Administrative Assistant

Position Number: 6516854
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Job Summary

The University of Utah College of Social Work is seeking a talented, energetic professional to provide support in a fast-paced, customer-focused, and professional environment. The position requires extensive in-person, phone, and email interaction with prospective and current students, faculty, and other University and College staff. Candidates must have strong communication and customer service skills; organization and project management skills; and effective collegial and team player skills-capable of handling multiple tasks, projects, and relationships at one time.

Responsibilities
Job Functions

Provide excellent customer service to visitors, students, staff, faculty and the general public
Coordinate travel for CSW faculty, staff and visitors to campus
Use University travel resources to set up travel, book airfare, conference registrations, and process reimbursements
Provide support for new centers within the college
Handle incoming and outgoing telephone calls, mail, and email
Schedule appointments, maintain schedules and calendars, coordinate meetings and conferences, schedule rooms, and order catering as applicable
Collect data, maintain records and assist in preparing reports
Provide backup support as the payroll reporter for the College of Social Work
Coordinate and report on the completion of tasks in a clear and timely manner
Organize, coordinate, set up, and attend program meetings and events
Reconcile program activities, budgets, deposits, and purchase cards
Assist with college gift card purchasing process
Provide back-up administrative support to the front office
Other duties as assigned

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions
Nearly continuously: office environmentWork Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Knowledge of University administration and procedures
Experience with Microsoft Suite, PeopleSoft, PeopleAdmin, CIS, and Concur preferred

Special Instructions

Requisition Number: PRN42939B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 00172 - College of Social Work-Dean
Location: Campus
Pay Rate Range: $20.00 - $23.00
Close Date: 11/26/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/187968