Job Details

Temp Administrative Assistant II

Position Number: 6475916
Location: Pomona, CA
Position Type: Secretary and Administrative Assistants

Temp Administrative Assistant II

Posting Number: S01663
Campus:
Department: 1606-College of Health Sciences-Master Physician Assistant

Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Expected Pay Scale
Minimum: $25.60 Hourly
Maximum $25.60 Hourly

Job Summary

Provide administrative support for the ongoing functioning of the Physician Assistant Department.

First point of contact for Department of Physician Assistant Education and PA Program. Assists callers, current students, applicants, guests, faculty and administration as needed.
Supports all PA department functions and the College of Health Science as needed.
Provides administrative support to faculty members by transferring phone calls, running quizzes and exams.
Provide technological support using the Learning Management System (Elentra), Testing platforms (ExamSoft), MS Teams, SharePoint, Zoom, and Par-Score equipment and scantrons, to maintain student records.
Distributes materials and/or grades to students.
Takes and transcribes meeting minutes.
Assist Department Chair and Department Manager with data collection for ongoing program review and accreditation, grants, surveys, and any other special projects.
Maintains and updates PA program databases.
Responsible for daily filing and any updating of student and Department files and records.
Assist with program events such as clinics, interviews, orientation, special events, etc.
Assist with college events such as commencement, convocation, orientation, etc.

Knowledge, Skills and Abilities

Good computer skills necessary with the ability to type at the rate of 55 wpm. Ability to set up document formats in Word, Excel, and Adobe. Ability to complete a mail merge.
Experience with a scanner, calculator, fax machine, copy machine and telephone operation.
Ability to orally communicate effectively in a concise manner with others, both in person and utilizing a telephone. Ability to effectively interact with administration, faculty, staff, students and general public. Ability to communicate effectively in writing using the English language.
Knowledge of medical terminology is helpful, but not required.
Organizational skills necessary in prioritizing workload to meet long and short-term deadlines and work under time constraints with limited supervision.
Ability to maintain confidentiality and pass annual required staff training modules.
Must be a self-starter with the ability to independently handle projects with accuracy, consistency and minimal direction. Must be able to multi-task.
Flexibility in responding to rapidly changing priorities.
Flexibility in work schedule to meet department / college / university needs.

Required Qualifications

Education: Must possess a high school diploma or equivalent and be 18 years of age or older.
Experience: Minimum of 2 years of continuing training or experience in a work-related field that provides the required knowledge, skills and abilities.

Preferred Qualifications

Posting Date: 08/15/2025
Closing Date:

Essential Job Duties

To apply, visit https://jobs.westernu.edu/postings/33911