Job Details

Executive Assistant

Position Number: 6475906
Location: Pomona, CA
Position Type: Executive Assistants

Executive Assistant

Posting Number: A00863
Campus:
Department: 1100-Office of the President

Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Expected Pay Scale
Minimum: $75,000.00 Annually
Maximum $85,000.00 Annually

Job Summary

The Executive Assistant reports directly to the Chief of Staff and serves as the first point of contact for the Presidents Office and provides support to the President, Chief of Staff, and the Office of the President by assisting with directed, administrative, and confidential matters.

Knowledge, Skills and Abilities

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Excellent anticipation skills and attention to detail required. Dependability and timeliness is essential to ensure smooth work flow within the Presidents Office.
Good verbal and written communication and customer service skills. Must be able to effectively interact with administration, faculty, staff, and external constituents.
Must be able to work in a team-based setting, yet function independently as needed. Experienced understanding and incorporating of the standard protocols of confidentiality.
Good organization skills necessary to prioritize and assist with detailed-oriented project assignments in a fast-paced and deadline-oriented office. Proactive team player who assumes ownership of assigned projects, and understands the need for flexibility in assigned tasks.
General math skills and knowledge of the English language relative to basic computations and letter composition. Good critical thinking and judgement skills required for prioritizing and assessing various levels of communications, policies, and procedures, etc.
Proficient computer skills necessary to create documents, spreadsheets, tables, and/or forms in MS Office (Word, Excel, and Powerpoint), Adobe Acrobat Professional, Resource Scheduler, Banner, BanWeb, and any other software programs as required by the position. Familiarity and east in using Internet search engines for research-oriented tasks.
Must be able to type at least 55 wpm.

Required Qualifications

Education: Bachelors Degree and training and/or experience that provides the required knowledge, skills and abilities.

Preferred Qualifications

Experience: Minimum of five years in a fast-paced office environment

Posting Date: 08/15/2025
Closing Date:

Essential Job Duties

To apply, visit https://jobs.westernu.edu/postings/33904