Job Details

Executive Secretary, Lvl 5

Position Number: 6421800
Location: New York, NY
Position Type: Secretary and Administrative Assistants

Executive Secretary, Lvl 5

Fordham University

About Fordham
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off.Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Department: FSPCS Dean RH

Campus/Location:

Position Summary
Reporting to the Dean of Professional and Continuing Studies, the Executive Secretary will provide high-level support, providing clerical, telephone, scheduling and general support across the school as directed by the Dean. Must be able to accommodate a flexible work schedule that includes peak cycles, extended hours, evenings and auxiliary coverage when needed

Essential Functions
Handles day-to-day activities for the Dean including: coordinating the Dean's schedule, scheduling rooms for meetings and conferences, receiving visitors, disseminating information, managing correspondence as directed, attending administrative meetings, and following through as directed.

On behalf of the Dean, liaise with high-level internal and external stakeholders, as needed.

Researches, analyzes, and evaluates information independently and in consultation with the Dean to support his involvement in school, University, and extra-University matters.

Prepares complex reports and presentations for the Dean's Office.

Works with Dean on new strategic initiatives and undertake additional responsibilities as needed.

Oversees specified centralized tasks for college across three campuses and covers for other clericals as needed at each of the 3 campuses.

Researches and collects data as requested.

Produces letters, memos, mailings and miscellaneous correspondence.

Processes approved requests for payments for contracts, expense reimbursement requests, credit card statements, check requests, vendor invoices, subscriptions and other items.

Prepares mailings to prospective students, applicants, admitted students, and external community contacts as needed.This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.

Required Qualifications:
High School Diploma or equivalent.

Minimum of two (2) years of relevant experience.

Proficiency in MS Word, Excel, and PowerPoint.

Ease with building and manipulating data.

Detail-oriented and able to multi-task; courteous and diplomatic; professional demeanor and possess initiative and a can-do attitude.

Strong writing and organizational skills.

Maintains privacy and discretion for confidential documents including transcripts, immunization records, military records and disciplinary actions. Processes confidential information in compliance with FERPA.
Preferred Qualifications
Bachelor's degree

Knowledge of MS Publisher, Access

Knowledge of Slate and Banner systems or comparable University student/CRM systems

Special Instructions

To apply, please visit: https://careers.fordham.edu/postings/9636

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer - Veterans/Disabled and other protected categories