Job Details

Award Coordinator

Position Number: 6381826
Location: Boulder, CO
Position Type: Sponsored Programs, Grants, and Contracts

Award Coordinator

Requisition Number: 65942
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 28-Jul-2025
Date Posted:

Job Summary

The Office of Contracts and Grants (OCG) with CU Boulder is accepting applications for an Award Coordinator! This position provides a variety of support to the teams within OCG which include award logging, Subcontracts and Contracts team support, and other sponsored project functions to assure compliance with a variety of University, State, and Federal policies and regulations. This position will report to OCG's Assistant Director, Subcontracts, with responsibilities to the Assistant Director, Contracts and other OCG managers when performing duties for their teams. This is an exempt professional position requiring discretionary and professional judgment while performing OCG functions and projects, including those involving sponsors of all types. This is a full-time, limited term position that will last 9 months.This position supports the work of the University in data entry functions and special projects. The person in this position must learn and independently complete the data entry workflow and logging functions with a high degree of accuracy and the ability to interpret proposals, award documents and sponsor requirements. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The mission of OCG is to help UCB faculty, staff, and students obtain and manage external funding for sponsored projects. OCG is committed to protecting the University's interests by reviewing and approving the submission of sponsored project proposals; negotiating contract and grant awards; monitoring the implementation and administration of sponsored projects; initiating and implementing policies and procedures; providing training to faculty and staff; and serving as the University's liaison with sponsors and regulatory agencies. OCG commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from candidates whose knowledge, skills, and abilities demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

What Your Key Responsibilities Will Be

Award Logging:

Monitor OCG general email inbox for incoming award documents.
Identify proposals submitted for the resulting award document and make judgments on whether the award is a grant or contract.
Determine if the award document is related to an existing award.
Identify budgetary elements to include in the system.
Research the full award document and the sponsor's general guidelines to make challenging determinations.
Enter data into the system in support of OCG Officer's broader responsibilities.

Subcontracts Team Support:

Complete subrecipient risk analysis on behalf of OCG.
Ensure verification checklist is in compliance.
Review budget and collect cost/price analysis forms.
Process fully executed subagreements.
Monthly Federal Funding and Transparency Act (FFATA) reporting.
Monitor subcontracts email inbox and triage incoming messages.

Contracts Team Support:

Log agreements without funds into infoEd, as well as additional data entry as needed.
Gather internal subcontract documentation to support receipt of incoming award funds.
Email inbox support.

Other Projects:

Support leadership on additional special projects and administrative duties.

What You Should Know

This position offers the option of either a hybrid format (virtual and in-person support) or fully remote work.
This is a full-time, limited term position (9-months). Additional funding to continue this position after the limited term is not yet determined.

What We Can Offer

The annual salary for this position is $51,000.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be collaborative. Be excited. Be Boulder.

What We Require

Bachelor's degree or an equivalent combination of education and experience may substitute.

What You Will Need

Exceptional attention to detail and ability to make informed decisions.
Proficient written and verbal communication skills.
Highly effective interpersonal skills are needed to work with a variety of higher education and business personnel.
Demonstrated ability and willingness to learn database software and/or functionalities.
The ability to prioritize, monitor, and meet multiple competing deadlines.
Flexibility to support a variety of functions and contract requirements.
High level of organizational skills.
Positive, team-oriented mindset with a willingness to learn, and perform a variety of tasks.
Thoughtful and inquisitive approach to problem solving.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time. Please apply by July 28, 2025 for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Award-Coordinator/65942