Job Details

Assistant Director - Institutional Events

Position Number: 6374053
Location: Orem, UT
Position Type: Conference and Events Administration

Assistant Director - Institutional Events

Salary: $48,845.00 - $57,464.00 Annually
Job Type: FT Exempt Salaried Staff
Job Number: FY2604517
Closing: 7/22/2025 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Institutional Advancement

Position Announcement

As part of the Institutional Advancement Team, the Assistant Director of Institutional Advancement Events will manage and produce events held on behalf of the University's fundraising efforts. This position is responsible for working cross-functionally with other departments on the UVU campus and will take on responsibilities that include budgeting, communications with vendors, attendee management, and overall event experience.

Summary of Responsibilities

Assist the Director - Institutional Advancement Events in key signature events. Responsibilities include production/programming, look and feel/event design, budgeting, volunteers, guest management, logistics, and coordinating with outside vendors and campus partners, including caterers, marketing and communications teams, both Central/University and Institutional Advancement, Studios and Photography, and event production companies. Key signature events include, but are not limited to, the President's Scholarship Ball, Alumni Awards, Commencement Awards Dinner, President's EverGREEN Society, Awards of Excellence, athletic donor events, as well as groundbreaking and ribbon-cutting ceremonies for major donor-funded initiatives.
Co-manages the Executive Event Ambassador Program, approximately. students with the Assistant Director of Presidential and Campus Events, providing rewarding and career-building opportunities to students. Responsibilities include reviewing applications and selecting ambassadors, leading annual retreats and monthly training meetings, and supervising ambassadors during office hours and at events.
Administers, develops, implements, and reconciles individual event budgets, manages the KPI dashboard, and completes major purchases and contracts for events. Manages event reports and materials in support of fundraising campaigns.
As assigned by the Senior Director of Events & Experiences, this position will aid in the execution of university trips or experiences that strategize donor stewardship and cultivation.
Performs other job-related duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree in a related discipline, plus one year of staff-level experience or an equivalent combination of education and/or experience related to the Summary of Duties, totaling five years.

Knowledge / Skills / Abilities

Knowledge

Knowledge of event features, including planning, marketing, and production from inception to post-event assessment
Knowledge of event physical layout, invitation list development, RSVP tracking, guest management, program development and scheduling, ticketing, catering, audiovisual services, special needs, event or speaker security
Knowledge of fundraising and donor stewardship procedures, techniques, and best practices
Knowledge of marketing, graphic design, and public relations best practices
Knowledge and experience in volunteer management
Knowledge and experience managing budgets and vendor contracts
Knowledge of office productivity software, including Microsoft Office
Knowledge and experience in event software such as Social Tables, MailerLite, and Blackbaud

Skills

Exceptional verbal and interpersonal communication skills
Strong writing and editorial skills
Excellent organizational skills and the ability to pay attention to details
Experience managing budgets and vendor contracts
Experience working with high-level donors, key stakeholders, and institutional leadership
Basic skills in graphic design software, including Adobe Photoshop, Illustrator, and InDesign

Abilities

Ability to be self-directed and proactive when accomplishing assignments with minimal supervision
Ability to manage sensitive information in a discreet and confidential manner
Ability with project management, budgeting, and program evaluation
Ability to excel in a fast-paced and diverse workplace environment with rapidly shifting priorities and deadlines
Ability to lift and carry event materials to and from event sites (min. of 25 lbs.)
Ability to drive (with a valid driver's license)
Ability to travel out of state occasionally when required
Strong ability to multitask despite multiple overlapping projects and deadlines
Ability to converse with high-profile donors and VIPs
Ability to meet and work with people of diverse backgrounds and personalities

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5001109/assistant-director-institutional-events

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