Job Details

Production Services Manager

Position Number: 6321552
Location: New York, NY
Position Type: Conference and Events Administration

Production Services Manager

Conference Services

Rose Hill, Lincoln Center, Westchester, Calder Center

Fordham University

Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.

Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.

We offer tuition remission for employees and their dependents

A generous employer match towards a 403(b) retirement plan.

As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.

As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 4 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.

University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

Position Summary

Reporting to the Director of University Conference Services, the Production Services Manager is responsible for the University's external rental program for film, television, and commercial photography productions.

This role serves as a key point of contact for production companies and plays a critical role in enhancing institutional revenue by attracting and managing high-profile media projects from major studios and networks.

Serving as the liaison for production companies and external clients, the Manager ensures professional execution of on-campus shoots. This role requires strong client service skills, logistical expertise, and understanding of the unique needs of the film and photography industries. The Manager also collaborates with internal stakeholders to balance commercial use with academic priorities and institutional goals.

This position requires travel between campuses and a flexible schedule, including evenings, weekends, and extended hours during peak seasons are required.

Essential Functions

Leads all aspects of film and photo shoot coordination on campus, from initial inquiry through wrap, including campus scouting, scheduling, and permitting for all campuses.

Provides on-site support for all shoots, working closely with production teams to ensure readiness and address logistical needs.

Develops and executes a strategic outreach plan to increase bookings for film and photo shoots.

Cultivates relationships with location scouts, production companies, studios, and agencies to position the university as a film-friendly destination.

Serves as the primary liaison between external production entities and University departments (Facilities and Campus Operations, Public Safety, Athletics, and other departments) to ensure compliance with institutional policies and procedures.

Negotiates contracts and rental agreements, ensuring terms align with University standards and revenue goals.

Oversees invoicing, payment tracking, and insurance compliance for all production activities.

Negotiates production schedules to minimize disruption to campus operations.

Responds quickly to client needs and last-minute changes with flexibility and professionalism.

Provides team support and coverage for internal and external client events, including summer conferences during the low peak season.

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

Management Responsibilities

Guides work of other employees who perform essentially the same work and/or student workers. Organizes, sets priorities, schedules and reviews work, but is generally not responsible for final decisions in hiring, performance management or compensation.

Additional Functions

Develops ongoing relationships with custodians, security, and outside vendors to ensure effective communications as it relates to the successful outcome of an event.

Assists with other University events, such as Jesuit Ordinations.

Required Qualifications: Education and Experience

Bachelor's Degree in related field required.

Minimum of 3 years of experience in film/photo shoots.

Required Qualifications: Knowledge and Skills

Strong understanding of production workflows, permitting, insurance requirements, and client expectations in the film/TV/commercial industry.

Demonstrated effective communication and interpersonal skills.

Sales-oriented mindset with a proven track record of increasing revenue.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Minimum Starting Salary: $95,000

Maximum Starting Salary: $115,000

Note: Salary is commensurate with qualifications, experience, and skills.

START DATE: ASAP

APPLY HERE: https://careers.fordham.edu/postings/9496

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer - Veterans/Disabled and other protected categories