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Executive Assistant

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Position Number: 6316939
Location: Cheney, WA
Position Type: Executive Assistants

Executive Assistant

About Eastern Washington University:

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the regions polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWUs 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washingtons second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelors and masters degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a 24-25 College of Distinction (CoD).

Money magazine recently named EWU as one of its Best Colleges in America 2024.

Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place-the knowledge that comes from the land.

Job Summary:

Eastern Washington University is seeking a highly skilled and team-oriented Executive Assistant to work in our Presidents Office. This pivotal role serves as the primary administrative support to the Chief of Staff and the Presidents Executive Assistant and provides assistance to several senior administrators in the Presidents Office.

As the initial contact for the Presidents Office, the Executive Assistant independently plans, organizes, and prioritizes work, leading various complex projects.
The successful candidate will embody the utmost professionalism, creating a friendly and welcoming environment for students, faculty, staff, and other constituents while representing the Presidents Office.
EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position.

The salary for this position is $69,150 (minimum) up to $96,968. Where the hired candidate will begin within this range is dependent on education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/ .

Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.

Required Qualifications:

Bachelors degree
At least three years of progressively responsible experience in office/clerical, secretarial, or general administrative work, demonstrating readiness to succeed in an advanced position. To be considered qualifying years of experience must be beyond entry level and/or basic clerical tasks, and must include one or more of the following, which may come from one position or a combination of positions equaling at least three (3) years of administrative experience:
- Office management experience, including supervising/leading other office workers

- Providing administrative support to an executive, including exercising delegated authority to
manage administrative responsibilities on behalf of an executive
- Directing projects, programs or departments including accountability for achieving objectives
- Performing the key responsibilities defined for this position, including decision making and
use of professional judgement in handling confidential matters

Knowledge of administrative procedures and business operations.
Work experience demonstrating strong computer skills, including experience with these duties:
-Using Microsoft Office suite and/or other software for spreadsheets, databases,
communications
- Developing and running reports
- Updating and maintaining websites
- Using complex relational databases such as Banner
Work experience demonstrating success handling a high volume of customer contact and providing customer service. To be considered, qualifying experience must include communications with various customers, such as external organizations and agencies as well as university employees, students, and applicants. Communications must include verbal and written communications at various levels of formality.
Work experience demonstrating successfully handling a demanding workload with overlapping deadlines, requiring great attention to detail, strong communication skills, perseverance, initiative and the ability to function well under direction and working independently, all in an environment characterized by interruptions throughout the day.
Budget management experience.
Candidates must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility, and diversity.

Preferred Qualifications:

Experience working in a state institution of higher learning.
Two additional years of relevant office experience, such as working in the office of an executive or chief administrator.
Logical reasoning, sound decision-making ability, effective communication (both oral and written), poise under all circumstances, and positive interaction skills.
Ability to work effectively in high-stress and conflict situations.
Ability to address multiple complex situations simultaneously.
Ability to work independently, maintain regular attendance, and confidentiality.
Familiarity with Concur Travel management software.

Other Skills and Abilities:

Job Duties:

Administrative:
Assist executive administration, and direct or support activities and initiatives related to university goals and objectives. Exercise decision-making authority in designated areas and use judgment in handling confidential matters for executive administration and other administrative staff in the Presidents office.
Maintain documents and materials with effective procedures in place to handle highly confidential matters.
Use delegated authority to make and implement plans, decisions, and commitments in areas related to university administration and operations.
Collect information to support decision-making in the Presidents office. Research, collect and analyze data; review materials submitted; prepare information for discussions and decisions.
Develop, prepare and/or assemble materials for meetings. Provide background materials for meeting and handle meeting notices.
Interpret policies and procedures and serve as a liaison with university partners. Serve as a resource and represent the Presidents office.
Develop, compose, and update reports and other documents as requested. Compose drafts and final responses to inquiries and prepare materials to be reviewed and advanced to executive administration.
Utilize Microsoft Suite for word processing, spreadsheet, PowerPoint, database, and graphic software.
Assist in personnel practices and procedures, maintaining departmental files, leave reports, performance evaluations, and other records.
Participate in short-term and long-term planning, strategic and quality planning processes.
Answer telephone calls, screen, take messages and share information with staff members, and/or refer callers to appropriate contacts.
Receive and refer visitors, resolve problems, and respond to inquiries regarding the Presidents Office.
Collaborate as an integral part of the Presidents team, working towards common goals.
Perform complex word processing tasks and prepare and maintain administrative and business reports and records.
Oversee meeting locations, facilities, catering, and accommodations.
Arrange campus visits, facilitate attendance at university functions, and schedule individual meetings.
Ensure travel arrangements are made for administrators and reconcile travel payments.
May take minutes at meetings, prepare for approval, and distribute accordingly.
Organize office space to achieve efficient and organized use.
Develop and maintain good working relationships with the external and internal constituenciesPercent of Time: 60

Event Management:
Promote Presidents Office events and collaborate with off-campus organizations.
Monitor program activities and special events, tracking expenses on an ongoing basis.
Manage and coordinate event arrangements, including meetings, conferences, and athletic events.
Coordinate events and activities for the Presidents office, including scheduling, communications, and logistics such as space, equipment, IT support and other details.
Prepare presentations and documents needed for events and serve as a resource to participants.Percent of Time: 20

Budget:
Prepare, process, audit, and/or approve expenditures, requisitions, vouchers, and payroll and personnel changes.
Maintain and monitor budget/fiscal records, identifying problems and making recommendations.
Perform Banner reconciliation of expenditures, initiate purchase requisitions, invoices, etc., in support of the Presidents Office.
Conduct Concur reconciliation and tracking of office administrators travel.Percent of Time: 20
Conditions of Employment:

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
This is an Administrative Exempt position and is covered by EWU Policy 406- 01, Exempt Employment
https://inside.ewu.edu/policies/knowledge-base/ewu-406-01-exempt-employment/

After starting employment, employees will complete the required training. Online training can be accessed at https://inside.ewu.edu/hr/training/orientation/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on our Human Resources site: https://inside.ewu.edu/hr/training/

Note: Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies.

Salary Information:

The salary for this position is $69,150 (minimum) up to $96,968. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

Posting Date: 06/23/2025
Open Until Further Notice: No
Closing Date: 7/7/2025
Screening to Begin: Immediately

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/13703