Job Details

DCG Financial & Business Operations Analyst

Position Number: 6231114
Location: Augusta, GA
Position Type: Business - Finance

DCG Financial & Business Operations Analyst

Job ID: 285416
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.

Job Summary

This position reports to the Director of DCG Business Operations at the Dental College of Georgia. The position provides high-level financial analysis, support, and reporting for the Dental College of Georgia (DCG), enabling strategic decision-making by the Director of DCG Business & Finance. The Analyst will focus on budget amendments, HR management, grant administration, and departmental reporting, using advanced analytical skills to ensure that DCG remains financially efficient and aligned with strategic goals. The role also supports the Director in managing complex financial systems and contributes to developing comprehensive departmental reports and PeopleSoft Financials and HRMS training.

Responsibilities

The duties include, but are not limited to:

BUDGET AND FINANCIAL ANALYSIS:

Coordinate and process budget amendments and requests for all DCG accounts, including appropriation, project/grant, and departmental sales accounts. This includes high-level analysis of departmental budgets, understanding the impact of funding lapses, and forecasting risks.

Assist the Director with the creation of the original budget, including reviewing salary allocations and personnel distributions to ensure proper alignment with funding sources.

Analyze and verify the allocation of personnel and non-personnel costs (salaries, benefits, services) across different departments and funding sources to ensure that all cost centers are adequately funded.

Conduct trend analysis based on historical spending patterns from previous fiscal years to forecast future budgetary needs, ensuring departments have sufficient funds to operate effectively.

Prepare monthly amendments for personnel and non-personnel costs, including cost-sharing amendments that ensure efficient use of funds within fiscal constraints.

Assist the Director with strategic financial planning, advising on the allocation of multiple funding sources (e.g., state, grants, foundation, faculty practice, etc.).

Review, analyze, and recommend solutions for funding gaps to ensure that all DCG commitments are met and that resources are effectively utilized.

Maintain and track financial commitments for new faculty and ensure proper balance and carryover of startup funds.

Prepare and analyze departmental financial reports to include but not limited to: Quarterly Discretionary Reports and Program Cost Analysis for strategic review.

HR SUPPORT AND PERSONNEL MANAGEMENT:

Coordinate and analyze electronic personnel action requests (EPARs) to ensure they align with funding changes (e.g., RI, DSS, MCGDF). Provide critical analysis of salary adjustments, position classifications, and other personnel-related transactions.

Review and analyze Position Classification Forms (PCFs) and Faculty Position Descriptions (FPDs) to ensure they align with DCG's needs, strategic goals, and budgetary constraints. Ensure position classifications comply with university standards and market benchmarks.

Prepare monthly personnel amendments and provide strategic support to the Director in staffing decisions, budget impacts, and alignment with overall financial strategies.

Assist with HR-related reporting, including tracking personnel costs and offering data insights to support the Director in budgeting decisions.

Support in training DCG staff on PeopleSoft HRMS and ensure the accuracy of HR data and financial systems.

GRANT MANAGEMENT AND COMPLIANCE:

Provide strategic analysis and support for grant management in coordination with the Director. Serve as a point of contact for sponsored projects and faculty, offering support and guidance on grant-related financial issues.

Review and approve effort adjustments and Esroute routing to ensure compliance with sponsored accounting requirements.

Assist Principal Investigators (PIs) and administrative staff with grant reporting, budget adjustments, and other grant compliance matters.

Ensure alignment between DCG's financial commitments and sponsored funding to optimize resource utilization and facilitate smooth project management.

DEPARTMENTAL REPORTING AND FINANCIAL SYSTEMS SUPPORT:

Assist in developing and generating departmental reports to monitor the financial health of the DCG and support the Director's strategic decisions. This includes monthly/annual reports on departmental activity, budget performance, and fund utilization.

Support the Director in maintaining and improving financial systems (PeopleSoft Financials, HRMS) and providing training to DCG staff to ensure accurate and effective use of the system.

Contribute to the creation of strategic financial reports that track the progress of major DCG projects and help the Director evaluate financial performance against goals.

GENERAL ADMINISTRATIVE AND STRATEGIC SUPPORT:

Support the Director in identifying immediate issues, problem-solving financial discrepancies, and resolving operational bottlenecks across DCG departments.

Assist with special projects and ad hoc reports as requested, including budgetary forecasts, financial analyses, and strategic planning documents to support the Director's decision-making.

Ensure compliance with financial policies and internal controls for all DCG financial transactions and systems.

Provide ongoing support to the Director in all areas of financial planning and decision-making, using advanced data analysis to recommend actionable strategies.

Monitor and resolve financial issues within the DCG, offering solutions based on data-driven insights.

Assist with the preparation of end-of-year reports and help manage the year-end class process.

OTHER DUTIES: Perform all other job-related duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university in Business Administration or a related discipline. Five years of administrative management experience.

Preferred Qualifications

Graduate from an accredited college or university with a Master's degree in Business Administration; experience in academic health care and clinical administration operations; extensive knowledge of PeopleSoft Financials and HRMS; working knowledge of AU policies and procedures; additional years of experience. Strong analytical and problem-solving skills, with the ability to present complex data clearly and concisely. Strong organizational and communication skills to work closely with the Director and other internal teams.

Preferred Experience
Experience in financial analysis, budgeting, and grant compliance.

Knowledge, Skills, & Abilities

KNOWLEDGE

Sound financial management skills with expertise in MS Excel and Word. (Databases, Operating Systems, and Spreadsheets)

Knowledge of fiscal administration, project audits, regulatory compliance, and record management.

SKILLS

Financial forecasting skilled in the development of short- and long-range goals and production of financial reports appropriate for financial decision making.

ABILITIES

Ability to monitor budgets and analyze financial data.

Shift/Salary/Benefits

Shift: Days/M-F (Work outside of normal business hours may be required)

Pay Band: 13

Salary: Minimum $ 68,500/annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum midpoint) of the position.

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=285416&PostingSeq=1