Job Details

Assistant Dean for Building Construction and Space Management

Position Number: 6203358
Location: Santa Barbara, CA
Position Type: Facilities Management

Assistant Dean for Building Construction and Space Management

University of California Santa Barbara

Job Posting Details

Payroll Title: Facilities Project Management Specialist 5

Job Code: 000480

Job Open Date: 04/29/2025

Application Review Begins: 05/14/2025; Position is open until filled

Department Code (Name): LTSC (DEAN COLLEGE LETTERS & SCI)

Percentage of Time: 100%

Union Code (Name): 99 (Non-Represented)

Employee Class (Appointment Type): Staff (Career)

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): MSP

Salary Grade: Grade 26

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $116,000 to $170,100/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $116,000 to $224,200/year.

Work Location: Cheadle Hall - 2121

Working Days and Hours: Monday - Friday; 8am-5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: N/A

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

UC Santa Barbara is an exciting place for students, faculty and researchers in mathematics and the sciences. The division of Mathematical, Life and Physical Sciences (MLPS), part of the College of Letters & Science, is home to world-renowned scientists and researchers, including four Nobel Prize winners (two in physics and two in chemistry). As one of only 63 institutions in the American Association of Universities (AAU), UC Santa Barbara is among the elite research universities of North America. Our faculty have received a multitude of awards, including one National Medal of Science, a National Medal of Technology, and a Millennium Technology Prize. More than 30 professors are elected members of the National Academy of Sciences. UC Santa Barbara's extramural funding comes predominately from the National Science Foundation (NSF), and it is among the top 25 institutions funded by that foundation.

Benefits of Belonging:

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

The Assistant Dean for Building Construction and Space Management for the Division of Mathematical, Life, & Physical Science (MLPS), in the College of Letters & Science, is responsible for the management multiple, concurrent MLPS divisional space and building projects from design through the construction phase. In addition, the Assistant Dean is in charge of architectural design and management of major facility renovations within current space assigned to and managed by MLPS. This is inclusive of research laboratory space, instructional space, and general office space in MLPS. Develops short and long-term space plans and coordinates the implementation of these plans by working closely with the faculty. Works directly with MLPS departments on their faculty recruitments as it relates to their research space, renovation scope, and estimated schedule and costs. Works closely with Design, Facility & Safety Services (DFSS) on project management and cost estimates. The Assistant Dean is also responsible for fiscal oversight of building and renovation projects, as well is updating divisional space database. The Assistant Dean is knowledgeable of State code pertaining to fire and safety requirements; has experience in research laboratory design and requirements and in the use of AutoCAD or similar programs. The Assistant Dean is the MLPS's representative and liaison with the campus' Environmental Health & Safety Office. Addresses prevention, policy, and procedures issues at the College level in this area. Acts as Assistant Dean in all aspects of space and facilities functions in the Division of Mathematical, Life, and Physical Sciences of the College of Letters and Science. Manages multiple, concurrent divisional space projects from planning through implementation. Responsible for project planning, management, and fiscal oversight of building and renovation projects. Designs, implements, and updates divisional space database.

Required Qualifications:

Bachelor's Degree in related area or field / or equivalent experience / training in architecture, engineering, urban design, city planning or landscape architecture.
10+ years of experience in project and facilities management.
Expert skill in building, maintaining and nurturing strong professional relationships to achieve short- and long-range program implementation goals.
Expert knowledge in one or more complex, technical areas of construction, such as sustainability, mechanical engineering, landscape architecture, infrastructure or other specialty fields.
Demonstrated expert knowledge and experience with design and construction of major capital improvement projects within a university environment or other Public Works domain.
Expert skill to apply specific technological solutions in the construction planning phase and skill in ensuring appropriate implementation and function during project construction and completion.

Preferred Qualifications:

4-6 years of experience working with research laboratory facilities.
4-6 years of experience working in higher education.
License to practice in at least one of the following professions: architecture, engineering, urban design, city planning or landscape architecture.
Certificate to practice in at least one of the following professions: architecture, engineering, urban design, city planning or landscape architecture.
Detail oriented to accurately proof contracts and other documents.
Some knowledge with invoicing and cost estimating.
Strong skills in leadership, motivation of staff, and team building.
A working knowledge of CAL-OSHA regulations.
Expert skill in promoting, advancing and implementing programs within area of expertise.
Working knowledge of CA Building and Fire codes.
Advanced knowledge of the organization, including its infrastructure, rules, regulations, policies and short- and long-range strategic plans.
Excellent communications and presentation skills.
Ability to read and interpret construction documents.
Thorough knowledge and skill in applying and interpreting applicable local, state, and federal regulations and related standards and guidelines.
Thorough written, verbal and interpersonal communications skills.
Thorough skills in problem recognition / avoidance / resolution.

Special Conditions of Employment:

Satisfactory conviction history background check
UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

75% Space Oversight, Planning, & Project Management - Manages space and facilities for the Division of Mathematical, Life, and Physical Sciences (MLPS) in excess of 540,000 asf. The space is spread over multiple permanent and temporary buildings and assigned to multiple departments across the Division. Represents the space needs of the Division to the College, the campus, and outside agencies, serving as primary divisional contact for campus organizations regarding both space needs/allocations and condition of facilities. Communicates regularly with Dean, Associate Dean, appropriate campus and departmental personnel with discretion, judgment, and confidentiality. Manages divisional space planning, both near-term and long-term. Prepares justification and planning documents pertaining to the space needs of the Division. Analyzes department and divisional space needs and devises solutions. Researches policies and guidelines pertaining to capital resources, code compliance, and project funding. Provides analyses of Federal, State, county, and system wide policies including health and safety codes. ADA regulations seismic codes, and hazardous waste disposal regulations. Develops models, provides analyses, and recommends solutions for all divisional space allocations. Develops strategies for allocating departmental space in new buildings. Develops surge space plans and schedules. Analyzes request from department Chairs for space, develops plans and recommends course of action to the Dean. Advises department Chairs and managers on ways to improve the efficiency and effectiveness of space. Works with the Dean, department Chairs and managers during the recruitment of new faculty to plan for office specialized laboratory space needs. Responsible for comprehending and analyzing campus planning issues. Attends monthly Campus Planning Committee meetings and other meeting as required. Serves as a building committee member for major capital building projects in the Division. Provides input for College of Letters and Science space planning and implementation. Investigates issues and provides information for the Deans of the College of Letters & Science. Works with College Space Manager in space planning, and assists with coordination and implementation of projects. Manages all major capital building projects within the Division, Coordinates efforts of senior departmental administrative and technical staff, Budget and Planning, Facilities Management, Design and Construction, architects and contractors, and Environmental Health and Safety in this regard. Manages multiple projects simultaneously. Responsibility includes oversight of the process from program analysis through building occupancy. Projects include new and remodeled buildings, office and laboratory remodels, and classroom conversions. Directs relocation of personnel and functions, coordinating the moving of faculty, research facilities, and other instructional/departmental spaces.

10% Fiscal Management, Documentation, Database - Closely monitors construction and other costs from inception to completion. Advises Dean and Associate Dean on financial aspects and negotiates with campus agencies regarding funding. Understands the budget and funding process for the minor and major capital projects being managed. Analyzes Facilities Management expense reports and works with the MLPS finance team to reconcile ledgers. Develops policies and procedures for purchasing new equipment and allocating used equipment. Works with department and vendors to facilitate furniture and equipment orders, delivery and set-up. Reads and understands construction documents including architectural drawings and specifications. Using CAD programs and other architectural tools, prepares documentation for use in feasibility studies and general space assignments. Maintains accurate space drawings and inventory of space. Interfaces with the Budget and Planning Office on space updates and the utilization of Facilities Link. Manages the annual space inventory and reviews departmental data reports for accuracy. Independently determines classification of space for reporting to the Budget and Planning Office. Designs, implements, and updates a divisional space database, utilizing this information to analyze space usage with implications of space redistribution to maximize current space allocations. Oversees and monitors departmental updates to assure consistency and accuracy in gathering the data. Prepares reports and provides analysis for the Dean annually and as required. Works with Budget and Planning personnel to maintain accurate campus records.

10% Health and Safety - Interacts with Divisional Chemical Safety Officers and Environmental Health and Safety personnel to identify and improve safety conditions and hazards within the Division. Acts on behalf of the Dean as the alternate MLPS Hazard Communications Coordinator. Ensures compliance with various code and ADA regulations. Acts on behalf of the Dean with departmental Hazard Communication Coordinators and independently makes recommendations, solves problems and addresses policy and procedural issues. Acts as Dean's representative during emergencies related to MLPS buildings and infrastructure. As such, coordinates with building occupants and Facilities Management, Fire Department, and Environmental Health & Safety as necessary during the emergency and follows through after the incident.

5% Other Duties - Serves on campus-wide committees and task force work groups as a representative of MLPS and the Dean. Acts as support staff and resource person on special Dean-appointed divisional committees. In this capacity, researches and analyzes pertinent information for committee chair, coordinates meetings and relevant documentation, and acts as liaison between the committee and the Dean. Responsible for special projects and conducts special studies as needed.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information

University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.

To apply, please visit: https://careerspub.universityofcalifornia.edu/psc/ucsb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=78030&PostingSeq=1&SiteId=31&languageCd=ENG&FOCUS=Applicant