Job Details

PS Administrative Assistant

Position Number: 6203192
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

PS Administrative Assistant

Job Summary

Provides complex administrative support for department management. Coordinates and oversees the work of support staff.

Responsibilities
Job Functions
1. Assists department with business planning and goal setting.
2. Assists with the development of department budgets.
3. Schedules, plans and coordinates work actions of support staff.
4. Maintains budget records, such as reconciling accounts and preparing expenditure statements.
5. Collects, organizes and analyzes data for specialized reports.
6. Coordinates the collection and preparation of operating reports.
7. Assists with the implementation of department and University policies and procedures.
8. Provides administrative support to upper level department management by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions
Nearly continuously: office environmentWork Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
This position is responsible to schedule and authorize surgery and clinical follow up for two oculoplastics providers. There is some travel to community clinics to be present for oculoplastics patients for scheduling purposes.
Prefer a background in scheduling, preauthorizations, medical terminology. Must be self-directed, able to work in a team environment accept assignments from administration as well as faculty providers.

Special Instructions

Requisition Number: PRN41723B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday 8 am to 4:30 pm with some flexibility.
Department: 00267 - Ophthalmology-Services
Location: Campus
Pay Rate Range: $15.19 to $26.73
Close Date: 5/23/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/181976