Job Details

Office Specialist-MCG Anesthesiology & Perioperative Medicine

Position Number: 6200947
Location: Augusta, GA
Position Type: Other Administrative Positions

Office Specialist-MCG Anesthesiology & Perioperative Medicine

Job ID: 284389
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

Training Future Leaders in Anesthesiology & Perioperative Patient Care. In our long history as an academic anesthesia department, The Medical College of Georgia's Department of Anesthesiology and Perioperative Medicine has established clerkships, a pain fellowship, and an anesthesiology critical care fellowship. A joint emergency medicine/anesthesiology critical care fellowship started in 2019, and we welcomed our first pediatric anesthesiology fellow in 2020. Our anesthesiology residency program provides comprehensive training in perioperative patient care, pain management and critical care medicine. We pride ourselves in training expert clinicians who are independent and confident when they graduate from our program. Our goal is to provide outstanding care to our patients by integrating education, evidence-based medicine, and research in daily patient care. Our board-certified faculty paired with the school's high-tech simulation lab to provide an immersive learning experience. We believe in encouraging open feedback, new ideas, and innovations that lead to efficient clinical care and build strong relationships with our faculty and staff.

Job Summary

Provide administrative support for the Division of Pediatric Anesthesiology (Faculty, CRNA's, and rotating Residents/Fellows/Medical Students). Provide back-up support to the department's Front Office staff. A team who facilitates services for 30+ APP's, 30+ Physicians.

Responsibilities

Responsibilities to include but not limited to:

Administrative Support
Provide Administrative support for 8 current faculty soon to be 9 within the Division of Pediatric Anesthesia, 10 APP's, 1 Fellow and rotating Residents/Medical Students. Provide back-up support to the department's Front Office staff. A team who facilitates services for 30+ APP's, 30+ Physicians. Handle routine correspondence related to patient care, teaching and research; compose routine letters, memos, and reports; keep electronic files and backup of documents maintaining a well-organized filing system; update faculty CV provide routine updates regarding publications, presentations, etc. for faculty database insuring all faculty records are kept current; maintain calendar for section faculty and mid-level members to include scheduling monthly section meeting, committee appointments, teaching, etc.; attend section meeting and maintain meeting minutes; distribute mail and other information such as policies and procedures, sched-ules, etc.; track CME requirements/ prepare travel authorization forms.

Office Liaison
Serve as office liaison when coordinating business on behalf of department for all things telecommunications; facilities; & select information technology correspondence.

Procurement
Procurement activities for the Division of Pediatric Anesthesia via PeopleSoft. Prepare Medical Administrative Services Reports for the CHOG Clinical Service Chief, Anesthesia informaticist, and Clerkship Director. Provide support to Department Assistant Property Control Officer.

Billing
Daily reconciliation & facilitation of Anesthesia Billing for Pediatric and Obstetrics & Gynecology Anesthesia practice. Provide back-up billing support to other areas of practice.

Other duties as assigned.

Required Qualifications

High School Diploma/GED from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience.
OR
Associates degree from an accredited college or university in a related field.

Knowledge, Skills, & Abilities

Proficient in Microsoft Office and other computer software/databases.

knowledge of modern office equipment

SKILLS

Excellent interpersonal, organizational, customer service, written, and verbal communication skills.

Attentive, detail oriented, and team oriented.

ABILITIES

Ability to maintain confidentiality.

Ability to multi-task and perform duties accurately.

Shift/Salary/Benefits

Shift: Days; Monday - Friday

Salary Range: $16.54-$19.85 hourly.

Pay Band: B3

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search for Job ID: 284389.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=284389&PostingSeq=1