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Gift Processing Officer

Position Number: 5312599
Location: El Paso, TX
Position Type: Development and Fund Raising

Gift Processing Officer

Job ID: 12000
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

About UTEP

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

Position Information

Hiring Department: Institutional Advancement

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Exempt

Earliest Start Date: As soon as possible.

Application Review Date: The initial application review will occur three weeks after the posting date for this position.

Salary: $40,000 annually

Required Application Materials:

Resume
Cover Letter
List of three references

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

The Gift Processing unit plays a crucial role in facilitating the receipt, acknowledgment, and management of philanthropic contributions from donors. It ensures that every donation is accurately recorded and processed in a timely manner. Gift processing includes verifying donor information, correctly categorizing and coding donations, and maintaining comprehensive and accurate records in the donor database. Additionally, it involves generating timely acknowledgments and receipts to donors, which are essential for maintaining donor satisfaction and compliance with legal and regulatory requirements.

Essential Functions

Reporting to the Associate Director of Gift Processing, you will be responsible for providing routine support processing gifts in the University's donor and alumni database system (Raiser's Edge).

In this role, you'll be processing and maintaining records on all gifts, pledges, and membership transactions in a timely and accurate manner, as well as preparing receipts and acknowledgement letters in response to gifts received. You will also be charged with performing detailed assignments in recording, classifying, examining, and verifying records, documents, and reports.

You'll ensure integrity of the data in the Institutional Advancement database, maintaining accuracy of gift and biographical data of alumni and donors. You'll also be reviewing reports, interpreting, and entering gift data, verifying input for accuracy, and retrieving information upon request. You'll be updating and correcting donor records, conducting special projects, and performing clerical functions as needed.

Additionally, you'll be tasked with reading and routing incoming mail, locating, and attaching appropriate files to correspondence to be answered by employer, files correspondence and other records. Answers phone and email inquiries and responds to general questions.

In addition, you will participate in events, projects, various committees, professional trainings, industry conferences, and conventions. In this context, you'll maintain up-to-date knowledge of CASE reporting standards and Blackbaud.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor's degree

and

Experience: 1 year experience with database management, donation processing, or accounting.

Experience with cash handling

A working understanding of a research university environment

Experience using a fundraising database (we use Raiser's Edge/NXT)

Proficiency in Microsoft Office software and ability to learn and use institutional software systems

An unending commitment to positively contributing to our team culture; we all commit to making UTEP IA a great place to work

Tenacious optimism and a goal-oriented, growth mindset; the ability to remain flexible and develop creative solutions in pursuit of always maintaining forward momentum

Capacity to multitask and continually balance competing priorities within a dynamic environment

Ability to work independently and collaboratively, supporting the success of all colleagues and prioritizing UTEP's overall goals above personal achievement

Who We Want:

A strategic and self-motivated team member with a passion to contribute, support, and make a difference in our gift processing operations to serve as the University of Texas at El Paso (UTEP) Institutional Advancement's (IA) Gift Processing Officer.

Your dedication to consistently demonstrating a commitment to upholding the highest standards of integrity and exercising sound professional judgment is critical. This entails ensuring the confidentiality and privacy of donor-related details, and financial transactions. Your curiosity drives you to look outside your experiences and pursue excellence in everything you do. You're resourceful and resilient; you often take it upon yourself to identify resources, ideas, and people to whom you can look for inspiration. Supported by your leadership team, you are eager to take smart risks and try out new opportunities.

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

Location:

This position is based in El Paso, Texas, known as the "Sun City" due to its average of 300 days of sunshine per year. It is nestled at the base of the Franklin Mountains, which offers a range of recreational activities like hiking, biking, camping, and other outdoor adventures. El Paso is home to a vibrant arts and culture scene, with a variety of museums, theaters, festivals, live performances, and restaurants throughout the area, reflecting the city's rich heritage. El Paso is a growing urban community with a population of more than 800,000. El Paso and its sister city across the border, Ciudad Juarez, form one of the world's largest binational and multicultural metropolitan areas. Housing expenses are 30% lower than the national average, and the cost of living is 10% lower, making it one of the most affordable places to live in Texas.

Benefits:

The University of Texas at El Paso offers a comprehensive benefits program that enhances the overall compensation package for our employees. Our employees receive tuition assistance, ongoing professional development opportunities, wellness support, and a robust holiday schedule. Institutional Advancement also offers flexible, hybrid work options for work-life balance, providing employees with the opportunity to work from home three days per week.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=12000&PostingSeq=1