Job Details

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American Public University System
  • Position Number: 1728354
  • Location: Charles Town, WV
  • Position Type: Business and Financial Management

Purchasing Specialist

Requisition Number: PURCH01825

The Purchasing Specialist provides support to Finance, and other teams, by processing purchasing requests through the purchasing system.
Essential Functions:

  • Analyzes purchase authorizations for adequacy of specifications and other requirements to include proper general ledger accounts, proper approval authorities, and other criteria.
  • Maintains the approval hierarchy and matrix of requisition approval process, as well as understands the security and role assignment within the purchasing system.
  • Works with appropriate team members to negotiate and analyze costs.
  • Prepares and issues purchase orders, ensures inclusion of complete and accurate specifications, and terms and conditions.
  • Assists in planning, coordination and implementation of any special procurement program assigned to the team.
  • Follows up with stakeholders to properly complete requests.
  • Participates in the review, analysis and evaluation of procurement system for modifications, improvements and streamlining of processes.
  • Works with accounting team to identify and process monthly accruals.
  • Assists with developing business plan strategies / opportunities for unmanaged spend categories in conjunction with leadership.
  • Interacts with APEI, APUS and NES staff and various teams, at all levels as required, to meet strategic objectives.
  • Works with internal and external auditors as needed.
  • Completes special projects as assigned.
Work Environment and Physical Demands:
  • Standard office environment in Charles Town, WV.
Required Skills
  • Ability to interact with staff in a positive and professional manner.
  • Ability to meet communicated schedules and deadlines.
  • Excellent attention to detail.
  • Excellent oral and written communication skills.
  • Ability to creatively solve problems in a changing environment.
  • Advanced skills with MS Office Suite.
  • Ability to work as a team player with a positive attitude.
Education and Experience:
  • Bachelor's degree from an accredited institution is preferred.
  • Certification in procurement is preferred.
  • Experience with Paramount is preferred.


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