Job Details

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College of the Desert
  • Position Number: 1715676
  • Location: Palm Desert, CA
  • Position Type: Financial Aid


Substitute Senior Financial Aid Specialist

Job Type: Staff
Department: Financial Aid

Basic Function:
BASIC FUNCTION
Under the direction of the Director, Financial Aid, perform specialized duties in support of the Financial Aid Office; provide assistance to staff and students related to disbursement of financial aid.


EMPLOYMENT STATUS
This is substitute position.
The schedule is Monday - Thursday 8:30 a.m. - 6:00 p.m., Friday 8:00 a.m. - 12:00 p.m.
Salary is at a Range 10.
The schedule is subject to change based on District need.


LOCATION/DEPARTMENT
Location will vary on need.
Substitutes may work at the Palm Desert Campus or one of our sites in Indio, Mecca/Thermal, Desert Hot Springs, or Palm Springs.



Representative Duties:
REPRESENTATIVE DUTIES


  1. Analyze and process requests for financial aid in accordance with established State and College policies, guidelines, laws and regulations.

  2. Provide information regarding financial aid programs and answer questions from staff, students and public regarding financial aid programs and the process of receiving financial aid; meet with students to discuss programs and review applications; conduct workshops and scholarship nights at local high schools as assigned.

  3. Resolve problems regarding the application process and the disbursement of financial aid.

  4. Enter data and maintain computer records relating to financial aid programs

  5. Meet with student to explain financial aid programs, answer questions and resolve problems related to financial aid.

  6. Prepare and send correspondence relating to financial aid.

  7. Prepare and disburse award letters; disburse financial aid awards in accordance with approved policies and practices.

  8. Maintain a variety of files, records and reports; prepare reports as necessary.

  9. Operate a variety of office machines including a computer and related software applications, photocopier, calculator, and typewriter.

  10. Assist in the selection and train and provide work direction to other employees in the Financial Aid Office.

  11. Research financial aid records as necessary.

  12. Perform related duties as assigned.


Minimum Qualifications:
EDUCATION AND EXPERIENCE
Any combination equivalent to graduation from high school supplemented by three years of increasingly responsible office experience including at least two years in a financial aid function.

Preferred Qualifications:


Knowledge of:
Knowledge of: Modern office practices, procedures and equipment; state, federal and College regulations and procedures regarding financial aid; record-keeping techniques; operation of a computer terminal, data entry techniques and applicable software, including word processing, spreadsheets and email; oral and written communication skills; interpersonal skills using tact, patience and courtesy; principles of training and providing work direction.

Ability to:
Ability to: Perform technical work in support of the Financial Aid Office; meet with students and provide information regarding financial aid programs; operate office machines including a computer and applicable software, including word processing, spreadsheets and email; communicate effectively both orally and in writing to exchange information; maintain records and prepare reports; understand and follow financial aid regulations; understand and work within established policies, guidelines and regulations; communicate policies, guidelines, regulations and laws to staff, students and the public; prioritize and schedule work; meet schedules and time lines; establish and maintain cooperative and effective working relationships with others; work confidentially with discretion; train and provide work direction to others; work independently with little direction.

Physical Demands:
Working Conditions: WORKING CONDITIONS
Environment: Office environment. Constant interruptions.
Full Time/Part Time:
Weekly Working Hours: 40
Work Schedule & Hours: Monday - 8:30 a.m. - 6:00 p.m., Tuesday - 8:30 a.m. - 6:00 p.m., Wednesday - 8:30 a.m. - 6:00 p.m., Thursday - 8:30 a.m. - 6:00 p.m., Friday - 8:00 a.m. - 12:00 p.m.
Salary Schedule Range: Range 10
Specific Departmental Needs:

Posting Number: 19-658
Number of Vacancies:
Desired Start Date:
Interview Date: 12/02/2019
Posting Open Date: 11/18/2019
Posting Close Date:
Open Until Filled: Yes

Special Instructions to Applicants:
Special Instructions Summary:


REQUIRED MATERIALS
Applications missing any of the required documents listed will not be considered. The following documents are required at the time of application:

  • Online Application: Please fill out your online application completely with all requested details.
  • Resume: Must include length of employment (month/year start & end dates) for each employer.

  • Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.



IN YOUR APPLICATION

  • List of Professional References: References should include at three supervisors and two colleagues. Please include name, title, email, and current phone numbers for all references in your application. Letters of recommendation will not be accepted in lieu of the required addition of Professional References.


To apply, visit https://cod.peopleadmin.com/postings/4079





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