Job Details

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University of San Francisco
  • Position Number: 1116925
  • Location: San Francisco, CA
  • Position Type: Other Administrative Positions


Program Assistant IV- MFA in Writing Graduate Program

University of San Francisco


Job Summary:

Under the general supervision of the Associate Dean for Arts and Humanities, and under the direction of the Program Directors, the Program Assistant IV will provide full-time secretarial support services to the MFA in Writing Graduate Program. Performs various secretarial and administrative support duties for full- and part-time faculty.

Please note: Work schedule will be Monday through Friday, with Tuesdays and Thursdays from 10am-6:30pm; and Monday, Wednesdays and Fridays from 8:30am-5pm.

This position supports the MFA in Writing program 75%, with 25% dedicated to a special program as designated by the Dean.

Job Responsibilities:

Organizes work and sets priorities, and manages Program Office under the general guidance of the Program Director.
Helps create warm, welcoming environment and assists faculty, students, staff and other visitors to the office.
Acts as a resource person/liaison between and among faculty, students, and the University community, as well as members of the public.
Receives and screens a variety of calls. Takes information, answers inquiries, provides information using knowledge of University, College and Department/Program academic policies and procedures.
Creates and develops new office work procedures to increase efficiency, maintenance of confidentiality, or work flow using knowledge of operations and creative problem solving techniques; designs new forms, as appropriate, to implement changes.
Handles confidential, sensitive materials relating to faculty, student and other issues.
Provides administrative support for professional and scholarly activities of the faculty.
Hires, trains and supervises student assistant(s).
Creates or inputs, revises, stores, retrieves, edits and prints a variety of (sometimes confidential) documents, reports, or records using word processing software on microcomputer equipment (usually Macintosh). Prepares and does minor editing of manuscripts (e.g., technical manuscripts, those written in a foreign language), reports, grant proposals, catalog copy, meeting minutes, class schedules, tests, and course syllabi and manuals, as well as routine Program correspondence.
Sets up, maintains and revises record-keeping procedures and files as appropriate for the Department/Program.
Performs other duties as assigned.

Minimum Requirements:

Post high school education preferred
Four years of increasingly responsible experience in administrative support work or related education, including at least two years in a senior administrative support role.
Must be able to work a non standard schedule, including two days (Tuesdays and Thursdays) a week from 10am-6:30pm.

Additional Knowledge, Skills, and Abilities:

Must be able to work independently without close supervision and as a member of a team.
Ability to handle diverse situations and meet demanding deadlines.
Excellent oral and written communication skills including correct use of grammar, spelling and punctuation.
Knowledge of standard office procedures and functions.
Must be able to deal with faculty, students, staff, academic community and the public with tact, discretion, and courtesy; contribute to professional environment.
Experience in student services/student advising preferred.
Ability to maintain confidentiality.
Ability to word process with speed and accuracy.
Must be flexible and readily adaptable to change, have good organizational skills and be able to prioritize masses of detail.
Must have or quickly develop an understanding of academic policy and administrative operations.
Ability to use desktop publishing software and equipment to design and produce high-quality publications preferred.
Previous experience in an educational, multicultural setting preferred.
Must have, or quickly develop, understanding of academic policy and administrative operations as well as credible stature with members of the academic community and public.
Familiarity with social media tools and background or interest in creative writing a strong plus.

For information on how to apply, please visit the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individuals race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.







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