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Procurement Specialist II or III - Purchasing
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Position Number: 2500765
Location: San Antonio, TX
Position Type: Business and Financial Management

Procurement Specialist II or III - Purchasing

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 6441
Full/Part Time: Full Time

Department Marketing Statement
The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual propertyfor Texas, the nation and the world. Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.

UTSA is situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.

Posting End Date
Applications will be accepted through 11:59 PM CDT on 09/26/2021. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary
Salary: commensurate with education, experience, qualifications, and level of position filled.

Hours per Week
Exempt Position: 40 hours per week.

Required Application Materials

Resume
Cover Letter
If selected for interview, a sample procurement solicitation of high dollar value and/or complexity will be requested.

Essential Functions
Function: To provide advanced supervisory skills in performing varied and difficult purchasing duties within the department.

Scope: Lead, coordinate and administer procurement projects associated with an unlimited range of goods and services, and independently determine the disposition of standard and non-standard procurement issues.

Typical:

1. Receive and evaluate departmental requisitions, identify potential suppliers, and analyze and select appropriate procurement methods based on established procurement requirements and best value criterion.

2. Draft and develop detailed scopes of work and specifications for an unlimited range of goods and services.

3. Administer and direct strategic procurements and discretionary and non-discretionary competitive bids, including conducting pre-proposal and/or pre-bid conferences, conducting evaluations and determining best value, analyzing supplier responses, creating tabulations and related procurement documentation, and making recommendations for award.

4. Execute procurement contracts in accordance with applicable procurement regulations, polices, and procedures.

5. Directly coordinate with appropriate staff, various University departments, UT System (as applicable) and pertinent contractors at all stages of the procurement process to ensure best value is secured in accordance with all applicable State, System, and University procurement regulations, polices, and procedures.

6. Confer with and provide direction to departmental personnel regarding specifications, complaints and special issues related to procurement; monitor, investigate and perform problem resolution.

7. Establish and maintain effective business community relations, and provide procurement direction to contractors and other external customers; assist in negotiating with officials representing various contractors, and function as liaison between University and contractors;

8. Provide leadership, direction, and training to lower level procurement staff.

9. Promote and develop end user understanding of purchasing procedures and processes through training and direct interaction; assist with, and conduct if necessary, University purchasing training.

10. Coordinate with the University's Historically Underutilized Business (HUB) Manager to actively promote and positively impact the HUB program.

11. Maintain proper procurement files and records relating to the purchasing and contracting

12. Perform other duties as assigned.

Periodic:

1. Research and recommend new supply sources to support the efficient delivery of services and equipment.

2. Oversee training of new procurement staff, including leading new staff through entire procurement processes, such as bid development, pre-bids, and the evaluation/award process

3. Assist with researching and developing necessary procurement data, and the submission of required procurement reports

4. Proactively identify process improvement opportunities and support continuous improvement initiatives, including identifying and recommending procurement opportunities to further procurement strategies.

Required Qualifications
Level II:

Bachelor's Degree from an accredited institution. Experience may be substituted for a degree on a year for year basis.
Two years of purchasing experience, with direct experience drafting, developing, and administering competitive procurements. Must possess demonstrated experience in analyzing complex issues and working with multiple deadlines on time-sensitive projects.

Level III:

Bachelor's Degree from an accredited institution. Experience may be substituted for a degree on a year for year basis.
Three years of purchasing experience, with direct experience drafting, developing, and administering competitive procurements. Must possess demonstrated experience in analyzing complex issues and working with multiple deadlines on time-sensitive projects.

For both Level II or III: within 18 months of hire, must possess one of the following certifications:

Institute for Supply Management

- Accredited Purchasing Practitioner (A.P.P.)

- Certified Purchasing Manager (C.P.M.)

- Certified Professional in Supply Management CPSM)

National Institute of Government Purchasing

- Certified Public Purchasing Buyer (CPPB)

- Certified Public Procurement Officer (CPPO)

- NIGP Certified Procurement Professional (NIGP-CPP)

State of Texas

- Certified Texas Purchaser (CTP)

- Certified Texas Contract Manager (CTCM)

- Certified Texas Purchasing Manager (CTPM)

- Certified Texas Contract Developer (CTCD)

Thorough knowledge of University, The University of Texas System, and State purchasing regulations.
Must be computer literate and proficient in the use of office computer software and other standard office equipment.
Must possess demonstrated experience in analyzing complex issues and working with multiple deadlines on time-sensitive projects.

Preferred Qualifications
Level II:

Advanced coursework in business administration, public administration, legal studies or social sciences.
Three or more years of competitive procurement experience.
Experience working in a public higher education environment or government purchasing environment.

Level III:

Master's degree from an accredited institution.
Four or more years of competitive procurement experience.
Experience in a higher education purchasing environment.
Government purchasing experience, particularly experience with Texas agencies.
Experience using PeopleSoft or Jaggaer ERP system.

Working Conditions

Occasional evening and weekend work when required.

Telecommuters may be required to work on campus at times; travel and parking expenses are the employee's responsibility. It is expected that this position will return to campus in the future. Applicants must be adaptable and open to working in both environments.

This position will be primarily located:

Hybrid - Occasionally (Individuals that work remotely but may work on campus on an infrequent basis)

Additional Information

UTSA is a tobacco free campus.
This is a security sensitive position. Employment is contingent upon a successful background check.
Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

EO/AA Statement
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.

To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=6441&PostingSeq=1