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HR Analyst & Assistant to the AVP of HR (Fixed Term)
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Position Number: 1062432
Location: Santa Clara, CA
Position Type: Human Resources

HR Analyst & Assistant to the AVP of HR (Fixed Term)

Santa Clara University

Department: HR - Administration

Part Year: No

FLSA Status: Non-Exempt

Standard Hours (hours per week): 40

Position Purpose:
The HR Analyst & Assistant to the AVP of HR reports directly to the Associate Vice President of Human Resources. This position receives general supervision, perform a variety of complex and sensitive HR related data analysis, and is responsible for providing office management and administrative and project support to the office of the AVP and the HR department in general.

This is a highly administrative position that requires the ability to plan and execute various projects and events on behalf of the AVP and the department. This position facilitates communication between all members of the HR team. This position also requires an extremely prudent person who is able to keep information confidential.

Essential Duties and Responsibilities:
1. Provide analytical and administrative support to the AVP of HR and the HR leadership team
a. Prepares tables, charts, reports and presentations as requested.
b. Collects and analyzes and interprets data related to salaries, benefits, budget or other HR metrics. and provides statistical reports to the AVP.
c. Collaborate with the HR management team and other HR team members in coordinating activities depending upon the nature of the project to which assigned.
d. Perform research and analysis for HR initiatives and projects.
e. Provide information and analytical support to the HR leadership team involving HR initiatives and projects
f. Schedules appointments and meetings, coordinates and maintains AVPs calendar, and makes travel and accommodation arrangements for the AVP and other HR leadership members.
g. Performs word processing, photocopying, and related services.
h. Composes correspondence in response to routine inquiries as requested.
i. Maintain general filing and retrieval systems for the office.
j. Undertakes special projects and assignments as requested.
k. Coordinates arrangements for meetings and events sponsored by the office of the AVP of HR.
l. Maintains appropriate University forms, office supplies, equipment, and keys.
m. Maintains University lists, administrative lists, and other mailing or distribution lists.
n. Designs and maintains the AVPs newsletter
o. Submits work requests to facilities and information systems associated with the office. 2. Serves as the facility coordinator office manager for the Department of Human Resources
a. Oversee the management of the conference room and the Manresa Learning Center which includes coordinating the calendars, overseeing repairs, and inspection
b. Manage all aspects of the facilities function for the Department of Human Resources second (2nd) floor, which includes, but is not limited to coordinating general maintenance and equipment repair minor adjustments.
c. Liaison with on campus facilities department, external vendors, contractors
d. Oversee and coordinate work requisitions with facilities department
e. Inventory, order, purchase, organize and maintain office supplies
f. Oversee/maintain resources room and materials.
g. Coordinate equipment maintenance and repair 3. Processes the financial transactions for the AVP of HR, including maintaining appropriate financial records and preparing periodic reports as requested.
a. Review and process in a timely manner expense transfers, payment requests, advances, etc.
b. Process reimbursements
c. Run reports as requested 4. Other duties as assigned.

Provides Work Direction:
1. Supervises, trains and hires students as assigned.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment. 1. Recommends initiatives and implements changes to improve quality and services.

2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.

3. Maintains contact with customers and solicits feedback for improved services.

4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.

5. Researches and develops resources that create timely and efficient workflow.

6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.

7. Prepares and submits reports as requested and required.

8. Develops and implements guidelines to support the functions of the unit.

Physical Demands:
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

Considerable time is spent at a desk using a computer terminal.
May be required to travel to other buildings on the campus.
May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
May be required to occasionally travel to outside customers, vendors or suppliers.

Work Environment:
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.
Typical office environment.
Mostly indoor office environment with windows.
Offices with equipment noise.
Offices with frequent interruptions.

Knowledge:
a. Effective budget, project and office management.
b. Intermediate human resources concepts, laws and regulations
c. Statistical and analytical methods, techniques and procedures
d. Computer applications, including advanced proficiency with spreadsheet, database, word processing and presentation software.
e. Excellent customer service principles and practices.

Skills:
a. Expertise with word processing, spreadsheet and presentation software.
b. Strong interpersonal skills and good judgment.
c. Exceptional oral and written communication skills.
d. Maintaining accurate and detailed records and making accurate arithmetic calculations.
e. Collecting and analyzing data and making recommendations.
f. Establishing and monitoring timelines.
g. Collecting, compiling, analyzing, organizing, and presenting data.
h. Monitoring compliance with applicable employment laws and regulations.
i. Strong organizational skills

Abilities:
a. Use automated systems for the production of presentations, summaries and reports.
b. Prepare and analyze complex budgets and HR data.
c. Communicate effectively, both verbally and in writing.
d. Deal effectively with all levels of faculty, administrators, staff, and various community and professional organizations.
e. Use independent judgement, within established guidelines.
f. Identify data sources, collect and analyze information and prepare informative reports.
g. Handle multiple tasks in a fast-paced environment. Ability to maintain extreme levels of confidentiality and use discretion.
h. Be self-directed, team-orientated individual with willingness to take initiative and be flexible.
i. Remain calm and professional under pressure.

Education and/or Experience:
a. Bachelors required in business, human resources or related field b. 3-5 years of relevant generalist or specialist experience in human resources and at least 2 years of directly related experience in an administrative support role. Experience in higher education and direct experience using PeopleSoft are preferred.

Salary Information: $27.43 per hour

Close Date:

Open Until Filled: Yes

Special Instructions to Applicants:
This is a fixed-term position ending 6/30/19 with the possibility of extension or conversion to regular status dependent on funding and/or business need. For full consideration, applications should be received by August 21, 2017.

To view the full job posting and apply for this position, go to https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in Californias Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus masters, Ph.D., and law degrees.

Distinguished by the highest retention rate and ranked second among all masters universities in the West by U.S. News and World Report, Santa Clara University is Californias oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.

Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.