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Customer Care Professional (Fixed Term)
Department: Business Grad Programs
Fixed Term End Date: 06/30/2018
FLSA Status: Non-Exempt
Standard Hours (hours per week): 40
Position Purpose
Work as part of the Graduate Business Programs team to provide quality customer service, interacting with office staff and others across University to ensure a high level of service at all times, while exemplifying the professional standards of the Graduate Business School. Represent the Graduate Business Programs by phone and in person to students, faculty, administration, and alumni and ensure efficient and responsive office environment. Runs the front desk of the Graduate Business Programs Office and meets with MBA and MS students as needed.
HOURS: Monday - Thursday 10:30 a.m. - 7:30 p.m. and Friday 9:00 a.m. - 5:30 p.m. Occasional weekend hours.
Essential Duties and Responsibilities
1. Exceptional Customer Service Support
2. Develop and implement best practices and processes to increase efficiency and customer satisfaction
3. Provide administrative support for GBP staff
o Maintain/Update Marketing and Program Information.
o Update/fill/stock materials in Program racks and overall collateral.
o Collect newly published materials for all Programs for display and reference.
4. Other duties as assigned.
GENERAL GUIDELINES
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
6. Prepares and submits reports as requested and required.
7. Implements guidelines to support the functions of the unit.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
Physical Demands
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.
Work Environment
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.
Knowledge
a. Demonstrated advanced knowledge of general office computer software including MS Windows, MS Office (particular emphasis on Excel, Word and Power Point, experience with Publisher a plus), and gmail (sites experience preferred) as well as SCU software including PeopleSoft (financials, student, and purchasing), Astra, Camino, AiM, Bon Appetit, Concur, as well as a willingness to learn Google Sites, CommonSpot Web Publishing and Raiser's Edge. Willingness to learn latest technology.
b. Understanding and support of the Jesuit tradition of education and commitment to the fundamental values of service to others, community and diversity.
Skills
a. Excellent oral and written communication skills
b. Proven organizational skills
Abilities
a. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment, working with students, alumni, donors, faculty, staff, vendors, and external contacts.
b. Ability to work a flexible schedule including evenings and weekends as needed to support Graduate Business programming.
c. Ability to maintain high level of confidentiality.
d. Demonstrated ability to initiate and manage tasks independently and effectively.
e. Enthusiastic and self-motivated, with a positive attitude and good sense of humor
f. Able to effectively prioritize multiple tasks and meet deadlines in a fast-paced team environment
Education and/or Experience
a. Bachelors degree preferred
b. 1-3 years experience in an office environment including some event/logistical coordination
Salary Information: $20.65 per hour
Open Until Filled: Yes
Special Instructions to Applicants
Fixed-term positions are contingent on continued availability of work and funding, and are at-will. Your at-will employment status means you or Santa Clara University (the University) may terminate your employment, with or without cause, and with or without notice.
EEO Statement
Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, status as a protected veteran, status as a qualified individual with a disability, or other protected category in accordance with applicable law. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.
About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California's Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master's, Ph.D., and law degrees.
Santa Clara University does not sponsor work visas for staff positions. If hired, individuals must independently provide proof of their eligibility to work in the United States.
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