Job Details

This ad is expired.

Assistant Director - Post-Award
Go to our website »

Position Number: 2316484
Location: ,
Position Type: Sponsored Programs, Grants, and Contracts

Assistant Director - Post-Award

About Eastern Washington University:
Eastern Washington University is a regional, comprehensive public university located in Cheney and Spokane, Washington, with programs offered throughout the state and online with an enrollment of over 12,000 students. Eastern is one of six state-funded four-year institutions of higher education in Washington reporting to its own Board of Trustees.

Easterns 300-acre main campus is located in Cheney, a community of 11,000 residents 16 miles southwest of the states second largest city, Spokane. Eastern also offers programs in downtown Spokane at the Brand new Catalyst building and on the Riverpoint Campus which is shared with Washington State University. Eastern also offers program throughout the state based on the needs of the community. Eastern offers an array of bachelors and masters degrees and one applied doctorate in physical therapy. EWU offers 135 fields of study, 9 masters degrees, 12 graduate certificates, 39 graduate programs, 1 educational specialist degree, and 1 applied doctorate to more than 10,000 enrolled students.

Job Summary:
We are currently seeking skilled and team-oriented applicants for the following position: Assistant Director - Post-Award

Primary responsibilities of the position:

Assist with the post-award administration and management of grants and contracts awarded to the University from federal, state, local government and private sources.
Prepare, review and submit financial reports as needed.
Coordinate and assist with the documentation of post-award systems, processes and procedures, and in developing various reporting and/or compliance forms.
Perform and assist in testing and development of various systems impacting the Office of Grant and Research Development (OGRD).
Maintain expertise in federal and state laws and policies to ensure regulatory compliance.
- Provide oversight in the management of the compliance reporting process of Level of Effort reporting.
Supervise Grant Project Funding Manager(s) and support the Office of Grant and Research Development as needed including working collaboratively with Pre-Award Administration.
Perform other duties as assigned.

The candidate selected for this position will be rewarded with competitive compensation and a comprehensive benefits package which includes highly subsidized health/dental plans, retirement plan with 100% university match, generous paid vacation and sick leave, 11 paid holidays (adjusted accordingly), tuition waiver benefit and more!

EWU expands opportunities for personal transformation through excellence in learning.

NOTE: Post-COVID-19 pandemic or when restrictions permit, the work location for this position will be on the Cheney campus.

Required Qualifications:

Bachelors degree in accounting, finance or business administration with a major in accounting
3 or more years of experience with federal grant and contract accounting and administering fiscal and regulatory compliance requirements for grants and contracts
Knowledge of and experience in regulatory compliance including Uniform Guidance
Working knowledge of electronic research administration
Experience with complex budget development and management
Demonstrated experience in preparing and submitting financial reports for federal, state, local, and private grants and contracts
Strong analytical skills
Strong writing, editing and communication skills
Ability to work under pressure while maintaining accuracy
Technologically proficient, familiarity with Microsoft products
Ability to manage multiple tasks simultaneously
Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility, and/or diversity.

Preferred Qualifications:

Possess a Masters degree in accounting or Certified Public Accountant license
Experience using financial accounting systems such as BANNER or other fund accounting systems
Prior experience in a higher education setting
Advanced knowledge of and experience in regulatory compliance including Uniform Guidance, Federal Funding Accountability and Transparency Act, OMB Compliance Supplement, State of Washington Office of Financial Management (OFM) Accounting Policies and Procedures
Experience performing Single Audits under Uniform Guidance
Contributing member of team preparing Single Audit Report and Schedule of Expenditures of Federal Awards (SEFA)

Other Skills and Abilities:
The Assistant Director of Post-Award Administration will have demonstrated skills and abilities to be effective in the position. The Assistant Director of Post-Award Administration must possess the following attributes:

Supervisory experience and good interpersonal and communication skills
Ability to work as part of a team
Capability to make decisions with a high level of initiative and judgment in a variety of situations
Ability to maintain a broad network of internal working relationships
Possess up to date knowledge of university policies and procedures and federal, state, agency/sponsor regulations, laws, and guidelines
Ability to perform multiple tasks at the same time and to meet deadlines
Implement a proactive approach to tasks assigned

Job Duties:
% of Time:
Responsibility / Duty:
Assist with the post-award administration and management of University grants and contracts

Train project directors about internal University procedures pertaining to project implementation.
Analyze index activity, calculate, and prepare monthly, quarterly, annual and/or final financial reports.
Review and approve grant and contract funded expenditures for allow-ability, reconciliation, and close out.
Monitor individual grant/contract budgets for deficits and adherence to approved budgets and assess need for carryover and budget modification requests and assist with agency approvals as necessary.
Interpret terms and conditions regarding grant/contract funds for project directors and grant personnel.
Monitor projects compliance with matching and cost-sharing requirement.

Essential Function Indicator: Yes

% of Time:
Responsibility / Duty:
Prepare review and submit financial reports for grants and contracts

Review estimates, expenditures and program reports and analyze problems, make recommendations, and carry out corrective action as required.
Resolve payment, expenditure, and grant reporting issues on behalf of the Office of Grant and Research Development.
Review, approve and prepare budget entries on the Banner Finance system.
Perform various procedures required by federal, state and local funding agency regulations to ensure University compliance with reporting requirements.
Direct and evaluate activities of Grant Project Funding Manager(s).
Review and approve grant and contract billings in the Executive Directors absence.
Serve as post-award liaison with granting agencies and for grant project personnel within the EWU system.

Essential Function Indicator: Yes

% of Time:
Responsibility / Duty:
Assist in the development and generation of various reporting and compliance forms as requested by the OGRD Executive Director or Director of Post-Award Administration

Document post-award systems, processes and procedures using electronic methods, flowcharts and formats that are compatible with the Universitys standards.
Perform and assist with testing various systems university financial systems impacting the Grants Office, including but not limited to Banner Finance, Banner Research module, EagleNET, Banner Self Service, Tableau.
Provide assistance and input in the development of financial reports and tools to assist faculty and staff in budget management.

Essential Function Indicator: Yes

% of Time:
Responsibility / Duty:
Maintain expertise in federal and state regulatory compliance for including level of Effort reporting

Provide oversight as needed in monitoring and reviewing the generation of and accuracy of Level of Effort-Personnel Activity Reports (PARs) to ensure compliance with federal regulations.
Assist in following up on requests for documentation from project staff that is required to be maintained by the OGRD.

Essential Function Indicator: Yes

% of Time:
Responsibility / Duty:
Provide support within the Office of Grant and Research Development as needed to ensure collaboration with Pre-Award Administration

Provide information as needed to revise and update Post-Award resources in the OGRD website and various guidance documents to ensure they are current and up to date.
Work with Pre-Award staff on various office projects to ensure efficiency of operations.
Represent the Executive Director Grants and Research Development in carrying out responsibilities in the Executive Directors absence.

Essential Function Indicator: Yes

% of Time:
Responsibility / Duty:
Other duties as assigned

Essential Function Indicator: Yes

Conditions of Employment:
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

NOTE: Post-COVID-19 pandemic or when restrictions permit, the work location for this position will be on the Cheney campus.

Salary Information:

Posting Date: 06/17/2021
Open Until Further Notice: No
Closing Date: 7/8/2021
Screening to Begin: 07/09/2021

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/6976

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.