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Administrative Assistant VI
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Position Number: 1442414
Location: Worcester, MA
Position Type: Secretary and Administrative Assistants

JOB TITLE
Administrative Assistant VI

LOCATION
Worcester

DEPARTMENT NAME
Computer Science Department

DIVISION NAME
Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY
Provide administrative support for department head with diverse operations. Provide guidance to department head regarding administrative procedures. Train administrative assistants and student workers in the performance of their assigned duties.

JOB DESCRIPTION
Responsibilities:

Provide administrative support and train departmental office staff in WPI and CS Department policies and procedures. Document office staff procedures.
Manage department staff purchasing cards.
Manage department student electronic timesheet process.
Process faculty and staff employment authorizations, appointments and salary documents.
Be responsible for budget formation; prepare and oversee preparation of budgets; maintain departmental budget records; oversee petty cash.
Provide administrative support for all confidential matters.
Relieve department head of handling numerous routine contacts, answer questions, gather information requiring discretion/sensitivity and provide a wide variety/depth of knowledge of office operations and procedures.
Maintain and oversee complex administrative/academic records (e.g., financial, student, and budgetary) requiring an in-depth knowledge of procedures and methods and a high level of initiative and discretion.
Assist and contribute to setting policies and procedures, research, planning and development activities.
Use a variety of business or technical programs (spreadsheets, word processing, graphics, file management packages, communication software) to complete information management or production tasks.
Assist in marketing department (WWW pages, brochures, department newsletter, etc).
Coordinate CS Department Advisory Board meetings and provide support for special events.
Coordinate CS faculty and staff recruiting.
Provide administrative support to CS Department and committees; record department meeting minutes and serve on committees as appropriate.
Support Department Head and Faculty to organize department's annual student awards and ceremony.
Coordinate completion of annual department surveys.
Perform other duties as assigned.

Requirements:

High School or equivalent plus additional schooling with a minimum of six years experience. Preference given to those who hold a B.A. in business management, accounting, and personnel management.
Excellent communication, interpersonal, and organizational skills.
Strong computer skills, including proficiency with Microsoft Office (Excel, Word, PowerPoint, and Access) and other office productivity tools.

FLSA STATUS
United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

To apply, visit: https://wpi.wd5.myworkdayjobs.com/en-US/WPI_External_Career_Site/job/Worcester/Administrative-Assistant-VI_R0000324

About WPI
WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

Diversity & Inclusion at WPI
WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.