Job Details

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Augusta University
  • Position Number: 3698054
  • Location: Augusta, GA
  • Position Type: Secretary and Administrative Assistants


Administrative Assistant 2

Augusta University


Job ID: 252471
Location: Summerville Campus
Full/Part Time: Full-Time
Regular/Temporary: Regular

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904

College/Department Information
The Augusta University Honors Program provides all motivated and high-potential learners the opportunity to enhance their undergraduate education. Our honors curriculum encompasses three central educational goals-knowledge, communication, and professionalism-supported through creative core courses, unique interdisciplinary seminars, and mentored projects. The process of undergraduate research, scholarship, and creative activity culminates in an honors thesis. Throughout the program honors students receive advising, instruction, and mentoring from honors staff and faculty and the support to present their findings at appropriate state, regional, and national conferences.

Job Summary
Successful applicant will be responsible for coordinating special events and projects, developing and leading the HP living learning community, and advising the Honors Program Student Association. Applicant will also collaborate with the Director and Assistant Director with such tasks as student recruitment, advising current students for fellowships and scholarships, running workshops, and tracking and publicizing HP student achievements.

Responsibilities
The duties include, but are not limited to:

Event Planning
Coordinate special events and projects, including but not limited to welcome events, faculty and student recognition events, graduation ceremonies, student-to-student mentoring programs, and honors program alumni association

Reception
Handle incoming telephone calls in a professional manner and triage calls appropriately. Greet and assist guests and respond to requests in a timely, friendly, and efficient manner.

Recruitment
Assist in advertising and recruiting for the HP, including working with campus organizations to publicize HP events and accomplishments

HP Students
Assist the Director in tracking and publicizing special HP student achievements, e.g., conference presentations, academic awards, graduate/professional school acceptances

Administrative Support
Manage day-to-day administrative support and planning of standard administrative support activities. To include but not limited to preparing course/class materials, correspondences, spreadsheets, presentations, handouts, certificates, etc. Order office supplies, and assist with office supply, equipment, and space inventory. Maintain student records and files. Sort and distribute incoming mail; signs for incoming packages and delivers to appropriate personnel. Processes outgoing mail and packages. Manage classroom and conference room scheduling for classes and meetings and submit room requests as required. Coordinate travel and prepare documents for employees and student travel and reimbursement. Provide information on policies and procedures as needed.

Other duties
Other duties as assigned.

Required Qualifications
Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions; or a High School diploma, GED or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administration support positions.

Preferred Qualifications
Bachelor's degree from an accredited college or university in a related field.

Knowledge, Skills, & Abilities
Excellent communication skills (written and oral) and organization skills. Experience with databases; computer networks; desktop publishing, spreadsheets, email, and word processing. Ability and willingness to learn Banner, Slate, Crystal, and JagTrax. Ability to multi-task and work cooperatively as a team member. Good public speaking and editing skills. Ability to work independently and to be self-directed and self-motivated.

Shift/Salary/Benefits
Shift: Days/M-F

Pay Grade: 12

Salary: Minimum $15.06/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 12/5/22 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365

To apply, please visit: https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=252471&PostingSeq=1







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