Job Details

Attention Current Willamette University Employees: In order to apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.

Instructions for Applicants:

Please read the following carefully before beginning the online application process.

To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

Position Summary:

Willamette University is accepting applications for a full-time classified position of Accounts Payable Specialist. This is a 12 month, year round position.

The Accounts Payable Specialist performs various duties under the supervision of the Accounts Payable Supervisor. The work involves recurring situations that are routine in nature with occasional variation from the norm, usually involving accounting tasks including data entry and bookkeeping skills. Position operates alone on routine work, checking with supervisor when in doubt. Responsible for efficient use of time and equipment as well as good student, staff and public relations. Requires good interpersonal and verbal communication skills to exchange information with students, staff and faculty.

This position is eligible for the University's generous benefits package that includes: medical/dental insurance, sick and vacation accruals, contribution of 10% of gross base pay from the University in exchange for a mandatory contribution of 1 % by the employee, tuition remission, and holidays.

The position is non-exempt position with an hourly rate starting at $16.00. Placement will be based on education and experience. Typical work schedule is Monday-Friday, 8:00 a.m. to 5:00 p.m. The duties and responsibilities of this position include, but are not limited to, the following functions, which are not posted in any particular order of significance.

ESSENTIAL DUTIES

Inputs a high volume of data for the payment of invoices, check requests, and advance requests; follows up and requests supporting documents or approvals in a timely manner.

Audits invoices for appropriate account coding, mathematical accuracy, and payment authorization.

Post payments related to transactions to the general ledger using university accounting systems; prepares and balances reports.

Process Accounts Payable checks according to schedule and rush checks as needed. Distributes checks and files copies.

Review daily reports of potential fraudulent checks or errors on secure bank website and approve payment of legitimate items.

Corrects bank data entry errors and disputes any fraudulent checks. Processes stop payments.

Assists with answering the Accounting office telephone and answers accounting questions.

Prepares miscellaneous General Ledger account reconciliations, updates vendor information and assists with vendor set-up and maintenance.

Reconciles General Ledger Advance account, keeping the account current.

Assists with 1099-MISC processing and reporting.

Cross trains and serves as a backup for the Accounting office staff.

Safeguards the confidentiality of departmental or office confidentiality by exercising discretion in communicating information to faculty, students and staff, and handling departmental records and files, personnel actions, performance evaluations, grade reports, merit, promotion and tenure decisions, and similar confidential materials.

Works on special projects and assumes additional responsibilities as assigned.

MINIMUM QUALIFICATIONS:

1. High school diploma or GED is required.

2. Minimum of one year of experience in a professional office with focus accounting, reporting, and/or customer service.

3. Strong proficiency with technology including Microsoft Office and familiarity with accounting processes required. Ability to quickly learn new computer skills is essential.

4. Proficiency in data entry and administration required. Ability to accurately type 50 wpm. Ability to operate a 10-key adding machine.

5. Knowledge of general accounting procedures.

6. Strong organizational and prioritization skills and able to meet deadlines and balance competing priorities.

7. Must be detail oriented, accurate, flexible, dependable, and a team player.

8. Demonstrable commitment to promoting and enhancing equity and diversity.

PREFERRED QUALIFICATIONS:

1. Two years of college with course work in business, accounting or finance or equivalent education/training.

2. Experience in accounts payable processing.

3. Experience working in higher education.

Typical work schedule: Monday - Friday, 8am to 5pm

You will need to upload the following two documents as part of your application materials in the "My Experience" section:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
• Current Resume

Incomplete applications will not be considered.